Under the Singapore Companies Act, a company incorporated in Singapore is required to appoint at least one resident statutory secretary within six months of its incorporation.

Obligations of the Company’s Statutory Secretary

The Company Secretary is the compliance officer of the company and his/her primary responsibility is to ensure that the company complies with all government compliance and filing requirements, and to implement decisions made by the Board of Directors.

Qualifications required of a company’s statutory secretary

Under the Singapore Companies Act, a company secretary must possess at least one of the following qualifications.

  • 3- 5 years of secretarial experience
  • A person qualified under the Legal Profession Act (Cap 161) of Singapore
  • A public accountant registered under the Singapore Accountants Act (Chapter 50)
  • Member of the Institute of Certified Public Accountants of Singapore
  • Member of the Institute of Chartered Secretaries and Administrators of Singapore
  • Member of the International Association of Accountants (Singapore Chapter)
  • Member of the Institute of Corporate Accountants of Singapore
  • He/she may not be the sole director of the company

Responsibilities of the Company Secretary

Maintain legal registration

The Company Secretary is responsible for maintaining and updating the legal registrations of the company, such as the registration of majority shareholders, fee registrations and membership registrations.

Custody of the company seal

The company secretary is responsible for ensuring that the company seal is kept in safe custody and is used properly.

Notification of meetings and agendas

One of the duties of the company secretary is to give notice of meetings to the members and shareholders of the company. In addition, he or she must prepare the agenda, prepare the minutes and organize these meetings.


Identifying the need for specific actions, inform the directors or shareholders as necessary, and process these changes according to the Singapore legal framework

Preparation of the accounts

The company secretary is responsible for ensuring that the company’s accounts comply with the provisions of the company’s statutes (the secretary must file these statements with the authorities).

Filing statutory forms with the authorities

The company secretary is required to file the required returns and forms with the Registrar within the specified time limits, such as filing annual reports, notices of appointment of directors or resignation of directors, etc.

Ensure the company is insured

Another duty of the company secretary is to ensure that the company, its directors, officers and employees of the office are properly insured.

*The specific duties of a company secretary depend on the contract of employment/service and there may be additional duties beyond this.

The importance of the company secretary

The role of the company secretary is very important as a qualified statutory secretary can ensure that the company meets the Singapore government’s compliance and filing requirements. Any mistakes made in compliance can be costly, so it is important to choose a trustworthy and reliable service company. If you need statutory secretarial services for your company, welcome to contact KS team!

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